Compare passport spelling, name order, spaces, hyphens and middle names.
VISA DOCUMENT CHECKLISTReview your visa documents
Review your visa documents
before submission.
Collecting documents is only the start. Use this checklist to review missing items, name differences, dates, numbers and expiry dates with your originals and the receiving authority’s instructions.
Start with the current official checklist
Visa requirements, application categories, documents and submission methods depend on factors such as your destination, nationality, residence and travel purpose. First consult the current instructions published by the relevant government, embassy or consulate.
VisaReady does not determine your required documents. This page helps you organize and compare documents after you have identified them from the official instructions. The examples below are not a universal list of required evidence.
Review the details within each document
Check whether the document is present, legible and covers the intended period. Compare personal details with the passport information you are using as a reference.
| Document | Details to review | Common differences to notice |
|---|---|---|
| Passport | Name, birth date, passport number and expiry date | Full photo page, machine-readable zone and expiry |
| Employment or study records | Name, issuer, issue date and employment or enrolment information | Former names, middle names and old issue dates |
| Financial documents | Name, account details, issue date and period covered | Name differences or a period that does not match the instructions |
| Itinerary and transport | Name, travel dates, booking numbers and route | Departure or return dates that differ from the application form |
| Accommodation or invitation | Name, address, stay dates and booking reference | Dates that differ from the itinerary or missing traveller names |
| Translations | Corresponding original, translated sections and translator information | Missing sections or an unclear match to the original |
For reading and image-quality tips, see the document and OCR capture guide.
Compare documents side by side
Information may look correct on one page and still differ elsewhere. Review each shared detail across the documents that contain it.
Compare dates that describe the same event, such as departure, return or a period of study.
Compare passport, application and booking numbers character by character with their source.
Use official instructions to confirm applicable validity and issue-date conditions.
Look for outdated home, employer, school or accommodation information.
Check whether anything on the official list remains absent from your review.
See the name differences guide for a closer look at spelling and name order.
Make a final review before submission
- Match each official checklist itemConfirm that the corresponding document is present and follows the current instructions.
- Open the originalCompare OCR results with the original image, PDF or paper document. Reading errors are possible.
- Recheck after changesA correction to one document can leave differences in another. Compare the relevant fields again.
- Review dates and submission formatConfirm validity, issue-date conditions, file type, file size and submission order with the authority’s instructions.
The dates and expiry guide explains how to organize different kinds of dates.
Original images, PDFs and full OCR text stay in your browser and are not saved on VisaReady’s server. See the privacy policy for optional device saving and other service data.
VisaReady is a private service, independent of governments, embassies, consulates and application centres. It does not choose a visa, determine eligibility or document acceptability, prepare or submit applications on your behalf, or guarantee acceptance or approval. Your original documents and the receiving authority’s current official instructions take priority.